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If you have a business, chances
are you are surrounded by forms on a daily basis. Forms for:
If you laugh sarcastically at
the concept of a paperless office, you've come to the right
place. Your forms nightmare is our idea of a fun
project. Regardless of whether you are using handwritten
paper forms or computer generated forms in Word or Excel or a
combination of the two - we can work with you towards a more
economical, profit-enhancing solution.
Case Study: Accu-Data
Business Information Services, Inc.
Accu-Data Business
Information Services, Inc. performs loss control surveys on
residential and commercial properties on behalf of nationwide
insurance companies. They have a handful of office
employees and a few dozen field representatives.
Their in house system used
databases in Microsoft Access (designed by us) with some forms
in Word. The amount of paper forms shuffling back and
forth through the mail was staggering. Not too mention the
amount of money spent on postage. Days were lost in
transit to get the work to the field reps and then again waiting
for it to be mailed back. Photographs and sketch diagrams
were scanned in and resized. As the business grew, so did
the work load and so did the paperwork. There was a huge
amount of data input - transcribing from handwritten reports
into attractive, computer generated forms. The Microsoft
Access database had reached its limits. No further
development would have been worth it.
We designed a new system and
set to work. The challenge was converting 30+ separate
forms - some multiple pages, some 45+ combined pages with
literally 1,000's of data input fields, checkboxes, and photos
into a system that would ultimately save the company money and
increase their productivity.
Now, with the system in full
operation, Accu-Data is noticing the difference. The money
saved on postage was phenomenal. Field reps login securely
from wherever they are located and can see their work
assignments instantly as soon as they are assigned from the
office. Using online web forms and a MySQL online
relational database, the field reps can swiftly input the
information they have collected. Photos and sketch
diagrams are uploaded easily to the server and automatically
resized. The field rep's billing information is calculated
and transmitted with the completed work.
We created a separate system
(tied-in) for Accu-Data's customers (the insurance
companies). They can track the progress of their
inspection requests and once completed, can view the results
immediately. The time savings all around were
noticeable.
We would be happy to sit down
with you and show you samples of our work. The system in the
case study above uses proprietary forms and contains private data
so we can't provide a link to that one. If you are
interested in improving your work process and saving money at the
same time, please contact us.
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